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Positions & Elections

About Elections

Elections for Intergroup service positions are held semi-annually during the Intergroup business meetings in March and September. Positions begin the first of the month following the election. All members in service should be available to attend the Intergroup meeting each month during their term of service. 

Length of Service

Positions are elected semi-annually at Intergroup business meetings, with the next election scheduled for 

May 4, 2025. Terms begin on the first of the month following the election. Occasionally, elections may be rescheduled or held as needed when positions become vacant mid-term. In such cases, the same requirements apply, and the term will run from the election date until the end of the current term.

Service Positions

The responsibilities of each Intergroup service position are listed below. As a fellowship we support each other and work together as a whole, so on occasion requests may be made to assist in another position whenever possible. 

 

To learn more about what happens at Intergroup and what it does, visit the Intergroup page for updates, upcoming agendas, and past minutes.

Chair Person

  • Acts as Chair for the Monthly Intergroup Meeting.

  • Assembles the meeting agenda each month.

  • Opens the meeting at the appointed time and calls the meeting to order.

  • Announces business that comes before the group.

  • States and puts to a vote all questions that come up as motions.

  • Responds to inquiries of members relating to procedure or information.

  • Familiarity of Robert’s Rules of Order or willing to learn.

Meeting Host/Screen Sharer

  • Monitors the Zoom waiting room and admits OSPA fellows to the meeting. *Zoom safety tips

  • Shares their screen when OSPA documents need to be viewed by the group.

Email Support

  • Answers newcomer and support emails from website inquiries. 

  • Directs newcomers to the meeting schedule and provides general information. 

  • Responds to any newcomer or support questions in a timely manner. 

  • Familiar with Gmail and Google Drive.

Secretary

  • Records the minutes of the Intergroup meeting and emails them to the webmaster..

  • Maintains and organizes Intergroup records and documentation.

  • Familiar with Google Docs, Sheets, and Drive

Social Media Account Moderator

  • Monitors social media accounts for any new activity.

  • Uploads appropriate content based on the Traditions.

  • Directs inquiries to the website or the support email. 

  • Familiar with popular social media accounts.

Treasurer

  • Monitors donations via a PayPal account.

  • Tracks deposits and expenses.

  • Pays bills as needed and reimburses group members for expenses.

  • Presents current financial balance and transactions at the Intergroup meeting.

  • Familiar with Google Docs, Sheets, and Drive

Webmaster

  • Updates and maintains the website.

  • Updates and maintains all website email addresses.

  • Responds to and directs website inquiries.

  • Familiar with website building software such as Wix, Weebly, Squarespace, or WordPress, or be willing to learn. 

  • Familiar with Google Docs, Sheets, and Drive.

Webmaster Assistant & Technology Support

  • Supports the webmaster as needed with technical updates.​

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